ARLIS/NA Mid-Atlantic

The Mid-Atlantic Chapter of the Art Libraries Society of North America

Position Posting: Assistant Librarian, Glenstone Museum, Potomac, Maryland

Position: Assistant Librarian

Reports to: Chief Archivist & Librarian

Special Opportunity:

As the Assistant Librarian, you will be responsible for managing a growing collection and will work with the Founders and the staff daily.

You will have the opportunity to establish a 6,000+ item collection in a new space that will serve as the hub of the office space in a 170,000-square foot expansion that will finish construction in 2017.

At Glenstone you will be a member of a team that values collaboration and encourages its associates to work in areas outside their core expertise and as the Assistant Librarian you will have the opportunity to develop new skills and to become a key member of project teams.

Background:

Glenstone, a museum of modern and contemporary art, is integrated into 200 acres of gently rolling pasture and unspoiled woodland in Montgomery County, Maryland, less than 15 miles from the heart of Washington, DC. Glenstone strives to provide visitors with a unique experience through the seamless integration of art, architecture, and landscape. Established by the not-for-profit Glenstone Foundation, the museum, known as the Gallery, opened in 2006 and provides a contemplative, intimate setting for experiencing iconic works of art and architecture within a natural environment. Glenstone presents extraordinary outdoor sculptures and installations within a landscape designed by Peter Walker and Partners and selections from an art collection of significant depth and breadth in the Gallery building by the late Charles Gwathmey of Gwathmey Siegel & Associates Architects. Admission is always free, and visits are scheduled to encourage an unhurried, intimate engagement between the viewers and their surroundings.

Glenstone is now in the midst of constructing a second museum building, The Pavilions, measuring 170,000 square feet and designed by Thomas Phifer and Partners, as well as a new public entrance, an arrival gallery with a bookstore, a café and an expanded landscape. These new facilities will enhance the visitor experience and provide significantly more space for exhibiting Glenstone’s superlative collection of post-World War II artworks.

Job Purpose:

Under the direction of and through collaboration with the Chief Archivist & Librarian, the Assistant Librarian is responsible for managing all aspects of the Glenstone library. The Assistant Librarian will provide library support to Glenstone associates, through conducting circulation, reference, cataloging, outreach, and trainings on both the museum database and subscription databases.

Additionally, projects proposed by the Assistant Librarian are encouraged.

Essential Duties:

  • Catalog and classify new library acquisitions; create intellectual relationships between library, artwork, and archival records in museum database.
  • Respond to reference requests.
  • Prepare library collections for move to new museum.
  • Manage library acquisition budget; compile monthly statistics.
  • Supervise intern.
  • Contribute to library outreach activities, including presentations and trainings to staff.
  • Other duties as assigned.

Required Qualifications:

  • Cataloging experience—both original and copy cataloging.
  • Experience in a library, special collections, museum, or non-profit cultural organization.
  • Proficiency with integrated library systems and database management systems, such as CollectiveAccess
  • Strong attention to detail.
  • Ability to take direction and to work independently.
  • Interest in humanities, art and art history and/or undergraduate degree in art history or a related field.
  • Excellent organizational and analytical skills.
  • Effective verbal and written skills.
  • Ability to lift a minimum of 30 pounds.

Preferred Qualifications:

  • Masters in Library and Information Science from accredited institution.
  • Coursework in descriptive cataloging, bibliographic control, classification, and/or information organization.
  • Knowledge of metadata standards such as MARC, RDA, AACR2, and of Getty and Library of Congress Thesauri.

Salary and Benefits:

Glenstone offers a competitive salary commensurate with experience and provides a total benefits package that helps you manage your health, protect your income, and prepare for the future. Benefits include medical, dental, and vision insurance; life, long-term and short-term disability and AD&D insurance, a Flexible Spending Account (FSA); a 401(k) retirement account with a matching contribution; an Employee Assistance Program (EAP); and tuition reimbursement.

Application Process:

Submit a cover letter, resume, salary requirements, and a list of three professional references to the Glenstone Jobs Portal.

Date Posted: February 6, 2017

Job Vacancy: Processing Archivist/Collections Manager, Joseph Cornell Study Center

The Smithsonian American Art Museum is seeking a Processing Archivist/Collections Manager to process the Joseph Cornell Study Center “archives.” This is a temporary, privately-funded position, not to exceed three years. All work will take place in the Smithsonian American Art Museum’s Research & Scholars offices, located in Washington, D.C.

Background

The Joseph Cornell Study Center is comprised of approximately 320 linear feet of the artist’s source materials and studio effects, dating from the 18th to the 20th century (approximately 226 record carton boxes). Included are handwritten and typed manuscripts, correspondence, newspaper clippings, maps, photographs, postcards, prints, theater playbills, stamps; and assorted dime store trinkets and other found objects, such as bird’s nests, ceramic figurines, clay pipes, cordial glasses, costume jewelry, marbles, shells, children’s toys and board games. The collection also includes the artist’s personal library (over 3,000 titles ranging from rare eighteenth century French texts to Little Golden Books from the 1950s) and hundreds of record albums.

Duties and responsibilities of the position

The incumbent will be chiefly responsible for:

  • Processing – survey, organize, arrange and describe the collection according to archival and/or museum standards and best practices
  • Cataloging – create inventories and detailed DACS (Describing Archives: A Content Standard)-compliant finding aid and encode that finding aid according to EAD (Encoded Archival Description) standard for electronic finding aids, using Archivists’ Toolkit or ArchivesSpace software
  • Preservation – follow best practices for the handling and storage of fragile materials, identify items within the collection that may require additional professional conservation work
  • Reference – may help respond to incoming queries for information about the collection

Top Candidates will have:

  • Knowledge of art history, especially American, 20th century art
  • Education or experience in Library Science or Archives Management
  • At least 3 years’ experience processing archival or special collections
  • Knowledge of archival best practices and standards, such as EAD and DACS
  • Familiarity with Archivists’ Toolkit or ArchivesSpace
  • Ability to communicate orally and in writing in a clear, objective and efficient manner

Preference will be given to prospective candidates with prior experience processing artists’ papers and a knowledge of art history, especially American or 20th century art.

Salary & Benefits

This is a temporary position, not to exceed 3 years. Salary starting at $54,972 per year. Benefits include health insurance, holidays and leave accrual.

How to Apply

Send cover letter and resume detailing relevant experience to: Christine Hennessey, Chief, Research & Scholars Center, Smithsonian American Art Museum.
Send by email to: HennesseyC@si.edu with subject line: Cornell Study Center
Or Fax application to: 202-633-8373.
Review of applications begins March 1, 2017. Position open until filled
The Smithsonian is an Equal Opportunity Employer.

Spring 2017 Chapter Meeting

The Spring 2017 ARLIS Mid-Atlantic Chapter Meeting will take place at the 45th Annual ARLIS/NA National Conference in New Orleans, Louisiana.

Time: February 8, 2017 10:45 A.M. – 11:45 A.M.
Location: Canal Room

Agenda

  1. Chair Report and Approval of Fall Meeting Minutes
  2. Website and Communications Report
  3. Treasurer’s Report
  4. Open position (Chapter Mentoring Liaison)
  5. Backlund Award committee discussion (Gregg Most)
  6. Summer meeting in Baltimore (Emily Rafferty)
  7. Other business
    • Updating meeting minutes on the Chapter website

Vacancy Announcement: Library Technician (Technical Services), National Gallery of Art Library

The National Gallery of Art Library is seeking applicants for a student assistant position in the Technical Services Department. The primary purpose of this position is to provide support for a wide variety of acquisitions, cataloging, and technical processing activities.

Duties include unpacking and receiving newly acquired library materials, performing bibliographic searching in local and worldwide library networks, entering cataloging information using a personal computer, producing labels and adding item-level information for cataloged titles, and assisting with the maintenance of the department’s manual and automated files.

Applicants should have a familiarity with library technical services procedures and basic descriptive cataloging principles; familiarity with the operation of personal computers; an ability to recognize and transcribe detailed bibliographic information; an ability to type and file accurately; and an ability to work cooperatively with other staff members. Familiarity with bibliographic and subject vocabulary in French, German, Italian, or Spanish is desirable.

In order to qualify for this position, applicants must be registered at least as a half-time student and be able to provide certification of student status, including a current class schedule. Work schedules will be determined to accommodate the student’s class schedule and the Library’s work requirements. The position is limited to 20 hours per week while classes are in session; full-time employment is available during semester and summer breaks. The incumbent earns sick and annual leave based on the amount of hours worked.

Those interested in this position should send résumés and any inquiries by email to:

Roger Lawson
Administrative Librarian/Head of Technical Services
National Gallery of Art Library
email: r-lawson@nga.gov

Position Available: Reference Librarian at National Gallery of Art Library

The National Gallery of Art is seeking applicants for a permanent, full-time position in the Library’s Reader Services Department.

Detailed information about the position and application instructions are available via the USAJOBS links provided below. This announcement has an application LIMIT OF 200 applications; therefore applicants should apply as soon as possible.  The job announcement will close at 11:59 pm on Friday, December 23, 2016.  Applicants must provide ALL supporting documentation at the time they apply to the vacancy announcement in order to be considered.

Librarian (Reference)

Vacancy Announcement NGA-17-23A (United States Citizens and Nationals)

Vacancy Announcement NGA-17-23B (current Federal employees with competitive status, former Federal employees with reinstatement eligibility, CTAP/ICTAP eligibles, veterans with VEOA or VRA eligibility, and persons eligible under an OPM interchange agreement or special appointing authority (e.g., Schedule A – Disabled)

Please note: Persons wishing to be considered under both announcements must apply separately to each. Current Federal employees who do not meet the time-in-grade requirement should apply to announcement NGA-17-23A.

Roger Lawson
Administrative Librarian
National Gallery of Art
Washington, DC

Position Available: Interlibrary Loan Librarian, National Gallery of Art

The National Gallery of Art is seeking applicants for a permanent, full-time position in the Library’s Reader Services Department.

Detailed information about the position and application instructions are available via the USAJOBS links provided below. This announcement has an application LIMIT OF 200 applications; therefore applicants should apply as soon as possible. The job announcement will close at 11:59 pm on Friday, December 2, 2016. Applicants must provide ALL supporting documentation at the time they apply to the vacancy announcement in order to be considered.

Interlibrary Loan Librarian

Vacancy Announcement NGA 17-15A (United States Citizens and Nationals)

Vacancy Announcement NGA-17-15B (current Federal employees with competitive status, former Federal employees with reinstatement eligibility, CTAP/ICTAP eligibles, veterans with VEOA or VRA eligibility, and persons eligible under an OPM interchange agreement or special appointing authority (e.g., Schedule A – Disabled)

Roger Lawson
Administrative Librarian
National Gallery of Art
Washington, DC

Call for Papers: Gerd Muehsam Award

Call for papers on art librarianship for Art Librarians of North America Society Award

The Gerd Muehsam Award is given annually to recognize excellence in a graduate student paper or project on a topic relevant to art librarianship. It was established to honor the memory of Gerd Muehsam (1913-1979), a distinguished scholar, teacher, and art bibliographer, whose support of and dedication to ARLIS/NA was an inspiration to her colleagues and students.

Any student in any accredited graduate library program is encouraged to submit a paper written for a course in the previous eighteen months.

The award includes:

  • A $500.00 prize
  • Up to $300 travel reimbursement to attend the 45th annual ARLIS/NA conference in New Orleans, February 2017. The money may be used to reimburse travel expenses (though not meals, tours, or other costs).
  • Paid registration to the New Orleans conference, February 5-9, 2017.
  • The chance to present the winning paper at the conference as part of the New Voices Panel.
  • A one-year membership to ARLIS/NA.

Requirements

  • The paper or project must have been created or written during the preceding eighteen months by a student enrolled in an accredited graduate library program, or in a post-graduate library school program in art history or related discipline.
  • The paper or project must be in conjunction with a course assignment.
  • One submission is allowed per person.

Format

All applicants must include their mailing addresses, email addresses, and telephone numbers with their applications.

Paper submissions must include:

  • 10-25 pages, as typed, double-spaced on single sides of 8.5 x 11 inch paper.
  • An abstract of 250 words.
  • The title page must include a paper title, the name of the entrant and the institution attended, the name of the faculty member for whom it was written, and the course title.
  • Bibliography and footnotes should follow an accepted format, such as the Chicago Manual of Style or The Elements of Style by Strunk and White.
  • Authors should inform the committee chair if their contribution has been published previously or is being considered for publication.

Internet project submissions must include:

  • A 250-word summary of the project.
  • A stable URL.
  • The name of the institution and course for which it was created.
  • The name of the faculty member assigning the project.
  • The project must be accessible to all of the committee members for review.

Judging Criteria

Papers and projects will be judged on their relevance to art librarianship or visual curatorship, depth of research and scholarship, quality of organization, appropriate use of terminology, style and readability, and originality of thought or observation.

Application & Deadline

Entries must be postmarked by the end of the day, November 15, 2016. They will not be returned. All applicants should receive notification of the results by December 15, 2016.

Send entries to:

John Hagood
Chair, Gerd Muehsam Award Committee
National Gallery of Art Library
2000B South Club Drive – DLR
Landover MD 20785-3068
j-hagood@nga.gov
(202) 842-6688

The Lillian Thomas Pratt Archives and Fabergé at VMFA

The Lillian Thomas Pratt ArchivesThe Margaret R. and Robert M. Freeman Library at the Virginia Museum of Fine Arts is happy to announce the launch of its first digital archive, which documents the formation of the museum’s world-renowned Fabergé and Russian decorative arts collection at http://faberge.vmfa.museum/. This project was made possible in part by the National Endowment for the Humanities: Celebrating 50 Years of Excellence.

Bequeathed to the museum upon her death in 1947, Lillian Thomas Pratt’s Fabergé collection consistently remains one of the highlights of the museum’s permanent collection. In 1917, Pratt married her second husband, John Lee Pratt, a self-made millionaire engineer and businessman with General Motors. She began purchasing her collection of over 500 items, while accompanying her husband on business trips to New York City in the 1930s and 1940s. She eventually bought five of the 52 Russian Imperial Easter Eggs created by the Fabergé firm. Comprised of correspondence, invoices, price tags, and detailed item descriptions, the archive illuminates Pratt’s mind as a collector, as well as the close relationship she formed with New York based art dealers Alexander and Ray Schaffer, owners of the prominent art and antiques gallery A La Vieille Russie.

sc07_02_2_020_v1_tf_201512_o2In all, over 700 items have been digitized, resulting in 1,500 downloadable image files, all of which are available to the public via a new online portal dedicated to digital resources about Fabergé and Russian decorative arts. The website provides access to the digitized Pratt archive, newly filmed videos of the Imperial Easter Eggs opening, new 360° views of the Imperial Easter Eggs, and downloadable resources for educators. The website also links to the new free Fabergé at VMFA mobile application that allows users to explore the collection through five different historical perspectives and design and share a Fabergé mini egg.

Powered by Piction, the museum’s digital asset management system, the launch of the portal coincides with the highly anticipated return of the Fabergé collection, which will be displayed in a new suite of renovated galleries opening to the public on October 22.

Courtney Yevich Tkacz
Archivist
Virginia Museum of Fine Arts

Margaret R. and Robert M. Freeman Library
200 N. Boulevard / Richmond, VA 23220-4007
T 804.340.1497 / F 804.340.1431
email: courtney.tkacz@vmfa.museum

Vacancy Announcement: Library Technician (Circulation)

facade_bigNational Gallery of Art Library
Vacancy Announcement

The National Gallery of Art Library is seeking applicants for a student assistant position in the Reader Services Department.

Library Technician (Circulation)
The primary purpose of this position is to assist with a wide variety of circulation and reader services for Gallery staff and outside readers.

Duties include retrieving materials from the stacks and reshelving returned materials, providing information and instruction on circulation procedures governing use of the Library collection, and maintaining automated and manual departmental files.

Knowledge and Skills:
Applicants should have a basic knowledge of library collections, online catalogs, and circulation desk procedures, familiarity with using personal computers, an ability to type and file accurately, and an ability to work cooperatively with other staff members and library patrons. Reading knowledge of a Western European language (French, German, or Italian) is desirable.

Qualifications:
In order to qualify for this position, applicants must be registered at least as a half-time student, and be able to provide certification of student status, including a current class schedule. Work schedules will be determined to accommodate the student’s class schedule and the Library’s work requirements. The position is limited to 20 hours per week while classes are in session; full-time employment is available during semester and summer breaks. The incumbents earn sick and annual leave based on the amount of hours worked.

Interested applicants should send résumés and any inquiries by email to:

John Hagood, Acting Head of Reader Services
National Gallery of Art Library
Email: j-hagood@nga.gov

Repost: Library Collections Intern at Glenstone Museum

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Re-posting date: August 29, 2016

Glenstone, a museum of modern and contemporary art located 15 miles outside of Washington, DC, is seeking applications for the Library Collections Intern position.

Position Description:
Working under the supervision of the museum Librarian, the Library Collections Intern will be responsible for standardizing legacy library records in the museum’s collections management system, CollectiveAccess, and contribute to collection development. The projects will facilitate improved organization through the identification of items in the collection, as Glenstone prepares to transition the collection into the new library space in the future. Additional projects proposed by the intern are encouraged.

Salary:
This is a part-time, temporary position of up to 30 hours per week, during regular business hours. There is flexibility in determining the intern’s weekly schedule.

The rate of pay is $15.00 per hour stipend and/or academic credit in line with graduate school requirements.

Application Process:
For more information on the position and to submit an application, please visit the Glenstone Jobs Portal.

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