Vacancy Announcement: Assistant Special Collections Librarian – National Gallery of Art , Washington DC


The incumbent:

  • Maintains the library’s special collections, especially vertical files and microforms.
  • Devises and implements policies and procedures for preservation, bibliographic control, access and security of special collection materials.
  • Creates bibliographic records and metadata and manages physical processing and labeling of special collection materials.
  • Participates in planning for future disposition, storage, and access to collections.
  • Supervises one student library technician and volunteers.
  • Prepares digital reproductions and accompanying metadata for special collections materials.
  • Oversees the functioning, use and maintenance of microform readers and scanning devices; monitors special collections project workflows and use of shared equipment, spaces, and resources; provides instruction to new users and training to fellow library staff on the use of these devices.
  • Proposes priorities for scanning and cataloging.
  • Provides support for research, serving curatorial staff, conservators, CASVA fellows, visiting scholars, and the general public; answers reference questions received in person, by telephone, and via e-mail.
  • Conducts orientation and instructional sessions to new readers on all library services, with particular emphasis on special collections.
  • Develops outreach strategies and programs to increase staff and public awareness of the library’s special collections resources.
  • Performs bibliographic searches in print and electronic resources.

Key Requirements

  • You must be a U.S. citizen to apply for this job.
  • Subject to a background/suitability investigation.
  • Designated and/or random drug testing may be required.
  • Selective Service Registration is required for males born after 12/31/1959.


Specialized Requirements

Applicants must have a minimum of one year of specialized experience at a level of difficulty and responsibility comparable to the next lower grade or comparable pay band in the Federal service or equivalent experience in the private sector.

Candidates must possess at least one year of specialized experience, equivalent in responsibility to the federal GS-7 level, maintaining one or more library collections, OR 2 full years of progressively higher level graduate education in library science. Candidates must reflect in their submitted USAJOBS résumés the possession of this specialized experience. If their résumés do not include such specialized experience, they will be ineligible for this position.

Those applicants who meet the minimum qualification requirements will be evaluated against these factors to determine the best-qualified candidates. Candidates should ensure their résumé and submitted materials clearly demonstrate possession of these factors to receive maximum employment consideration.

  • Ability to maintain one or more library collections; knowledge of bibliographic systems and standards; strong knowledge of twentieth century art and artists.
  • Skill in digitizing print resources and preparing descriptive metadata; knowledge of the structure and function of a digital asset management system; familiarity with operating microform readers and scanning devices.
  • Knowledge of the reader services function in a library; effective oral and written communication skills

Job Announcement Numbers:

NGA 18-24A (United States Citizens and Nationals)

NGA 18-24B  (Current or former competitive service Federal employees; Federal career transition employees; veterans; individuals with disabilities)


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