ARLIS/NA Mid-Atlantic

The Mid-Atlantic Chapter of the Art Libraries Society of North America

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Internship Announcement: Smithsonian Libraries

Explore the world’s largest museum library system while gaining valuable skills in information science! The Smithsonian Libraries has three projects open for Spring 2019 internships. Applications are due November 16, 2018.

Please feel free to share with any students who may be interested. These part-time opportunities are available to both undergrad and graduate students and have flexible dates. Brief project descriptions are below but full details are available on this website: https://library.si.edu/GeneralInternships

Art & Artists’ Files

The Smithsonian Libraries artists’ files are an exceptional resource for art historical research. Researchers rely on artist files to establish chronologies, flesh out exhibition histories, review stylistic developments, and assess the critical reception of artists over time. Through this project, an intern will learn how to evaluate items for retention and deaccession; update the physical housing of the collection to current archival standards; reorganize and relabel folder content according to best practices; and reconcile collection holdings in the Smithsonian Libraries’ Art & Artist Files Database. The intern will also have the opportunity to select material and highlight it through blog posts, social media content and small exhibits.

 Collection Maintenance & Weeding

Just as weeding is necessary to grow a garden, weeding a collection is one of the most essential practices a library can do. A responsive collection enables patrons to easily find what they need, creates room for new voices and perspectives, and presents the library as a more credible source for information. The Hirshhorn Museum and Sculpture Garden Library’s spring intern will participate in cultivating a world-class collection of research materials on modern and contemporary art responsive to the current needs of today’s museum staff.

 Serials Collection Maintenance

The intern will learn more about serials collection processing at the Smithsonian Libraries Research Annex. He/she will learn how to survey and consolidate the serial holdings of a widely held title across multiple locations in the Smithsonian Libraries network. The intern will analyze holdings records in the Smithsonian Libraries’ online catalog, SIRIS, locate and verify holdings on branch shelves, and document findings.

Vacancy Announcement: Two Student Assistant Positions – National Gallery of Art, Washington, DC

National Gallery of Art Library
Vacancy Announcement

The National Gallery of Art Library is seeking applicants for two student assistant positions in the Reader Services Department.

  • Library Technician (Circulation)

The primary purpose of this position is to assist with a wide variety of circulation and reader services for Gallery staff and outside readers.

Duties include retrieving materials from the stacks and reshelving returned materials, providing information and instruction on circulation procedures governing use of the Library collection, and maintaining automated and manual departmental files.

Knowledge and Skills:
Applicants should have a basic knowledge of library collections and circulation desk procedures, online catalogs and Library of Congress classification, familiarity with using personal computers, an ability to type and file accurately, and an ability to work cooperatively with other staff members and library patrons. Reading knowledge of a Western European language (French, German, or Italian) is desirable.

The work is physically demanding in that the employee is required to lift, climb, and stoop in shelving and retrieving books, some of which may be heavy.  A good deal of the workday is spent walking and standing since the books are shelved on seven Library floors. Applicants should be able to lift up to 50 pounds.

  • Library Technician (Vertical Files)

The primary purpose of the position is to assist with the maintenance, development, and consultation of the vertical files in the library’s special collections.

Duties include preparing newly acquired materials for the vertical files, preparing bibliographic records using an online catalog, and assisting with the organization and use of the collection by Gallery staff and outside readers.

Knowledge and Skills:
Applicants should have a basic knowledge of library collections, online catalogs, familiarity with using personal computers, an ability to type and file accurately, and an ability to work cooperatively with other staff members and library patrons. Reading knowledge of a Western European language (French, German, or Italian) is desirable.

Qualifications:
In order to qualify for these positions, an applicant must be registered at least as a half-time student and be able to provide certification of student status, including a current class schedule. Work schedules will be determined to accommodate the student’s class schedule and the Library’s work requirements. The positions are limited to 20 hours per week while classes are in session; full-time employment is available during semester and summer breaks. The incumbents earn sick and annual leave based on the amount of hours worked.

Interested applicants should send résumés and any inquiries by email to:
John Hagood
Head of Reader Services
National Gallery of Art Library
Email: j-hagood@nga.gov

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