2020 Fall Meeting

Download the minutes here.

ARLIS/NA Mid-Atlantic Chapter, Fall 2020 Meeting, October 23, 2020, Virtual Meeting

Business Meeting – 10:00-11:00 AM


  1. Introductions
    1. 22 participants
  2. Approval of Spring (April) 2020 meeting minutes (Cathryn)
    1. https://docs.google.com/document/d/1Kh34CtAJuFs2W_Loq8d50YoagyfmhV0vl5uoxgjxRho/edit
  3. Reports & Updates
    1. Website and Communications Reports (Courtney Tkacz, Chris Needham, Roger Lawson)
      1. Courtney looking for free analytic plug-ins, cleanup on page structures
      2. Chris requesting content for site, nothing else to report
      3. Roger reports 130 active listserv subscribers, call for updating defunct email addresses/bouncebacks
    2. Treasurer’s Report (Anna Tomlinson)
      1. Up to 63 members since April meeting thanks to bundled membership
      2. Seeking update on WALRC fund from Vanguard
    3. Stefanie Hilles, Chapter Liaison
      1. 2021 conference planning committee meeting regularly to assess ongoing concerns re: pandemic, looking into options for alternative formats
      2. Call for paper submissions going out soon (to be presented virtually, if necessary)
      3. Management company transition – announcement coming soon
      4. Membership renewals – delayed due to management transition, will be sent out before end of 2020
      5. 3 days of Board meetings coming up
  4. New Business
    1. ARLIS/NA 2024 Conference Host Application
      1. Applications due when? Stefanie would present to board in January under normal circumstances
      2. Uncertain what will happen with Montreal…Board navigating contract issues
      3. Looking forward to more support from new management company re: conference planning
      4. Potential cities in our chapter region, cross-chapter collaborations? Philadelphia, Miami, Richmond, Pittsburgh/joint hosting with Ohio valley, skip a year?
      5. Can we plan so far ahead this early, considering? Probably looking at an extension of application deadline
      6. Should our chapter try to recommend a theme before deciding on a location? What do we want conferences to look like in the future?
      7. Cathryn suggests wait on more info from Board, then set up small group/task force
    2. WALRC and Backlund Awards
      1. Pivot to offering PD funding? Are we allowed to pivot these funds, or are they for travel ONLY? Check language for both (in bylaws)
      2. Motion to adjust language to allow for online PD funding — all in favor
    3. DEI Initiatives Discussion
      1. Land acknowledgments — National encouraging all chapters to do these at meetings, is providing resources
      2. Talks with SE chapter about joint programming, possibly next month?
      3. Think about this as we rework language for travel awards…sponsor ARLIS/NA memberships for BIPOC, create another award, etc. → put together a proposal for award changes and bring back to the group
      4. Fall programming — Google form, roundtable and/or share-out about what our respective institutions are doing on the DEI front
  5. Other Business/Announcements
    1. Sally Stokes memoriam
  6. Adjournment